Enabling Agencies to Fulfill Missions

Transform how Technical and R&D Records are managed

There is a business proposition and/or opportunity to improve how long-term temporary and permanent technical and R&D records are managed in the Federal Government. Right now very little integration exists for of these types of records horizontally across the Federal Business Lines. This leads to challenges for researchers and limits the ability to leverage the research and technology effectively within the Federal Government.... more »

Voting

0 votes
1 up votes
1 down votes
Active

Enabling Agencies to Fulfill Missions

Develop and promote innovative technologies

NARA should be tasked with the development, testing, legal validation and dissemination of the innovative records management technologies. Special attention should be paid to the tools for handling huge volumes of unstructured records (including auto-classification), “big data”, new ways of database preservation (SIARD format) etc. NARA might reuse its experience of development new technologies and solutions for declassification... more »

Voting

0 votes
0 up votes
0 down votes
Active

Enabling Agencies to Fulfill Missions

The Comments are Coming in- Time to Move Forward!

HAving seen comments submitted by a couple of Agencies, it is apparent they want to see not only RM processes updated, but a total revamp of guidance provided by NARA.

They also see a need for an acknowledgement of the immense cost associated with improving RM at the Federal level. I can guarantee you, they didn't pull their punches.

It is time for many of the ideas being submitted here to be taken seriously. This... more »

Voting

2 votes
2 up votes
0 down votes
Active

Accountability through Documentation

Re-Write 36CFR, Subchapter B

Although Subchapter B was reorganized in 2009 and went through the Federal Register process, little changed. The words were simply put in different places.
Existing practices as described may have suited the Federal Agencies in the past, but they haven't kept up with the times. Funding and staffing is shrinking and the manner in which records are created has changed completely from the manner in which the CFR was written... more »

Voting

10 votes
10 up votes
0 down votes
Active

Accountability through Documentation

Mandate compliance within IT Systems

The Office of Management and Budget should require records identification and compliance with records policy for all deployments of information technology in the federal government. The Capital Planning and Investment Control (CPIC) process should do more than pay lip service to the records status of information managed in federal IT systems. Records Management is a requirement similar to the Section 508 requirements... more »

Voting

0 votes
1 up votes
1 down votes
Active

Open Government and Access

A Line Item Budget Model for Open Records?

Transparency in actions and accountability of activities by government are two of the most important aspects of American democracy. By expecting openness in communication with the citizenry, a trusting relationship can be built between public employees and the individuals they serve thus creating effective government that meets the needs of the people. A primary means of guaranteeing Open Government is to support and... more »

Voting

7 votes
7 up votes
0 down votes
Active

Open Government and Access

Public Access to Government Records

As a professional researcher, access to the documents located both in the Federal Records Center and National Archive are an invaluable source of information. The following recommendations are provided to help with open government and access:

1) Adhere to established records schedules and accession records to the National Archives in a more orderly and timely manner.

2) Create a system by which researchers may access... more »

Voting

8 votes
10 up votes
2 down votes
Active

Agency Compliance Support

Know the extent of the problem and understand how to address it.

My idea is that NARA be enabled to staff appraisal archivists and building inspectors that REGULARLY review agency records ON-SITE. Self agency reviews are not sufficient. NARA needs to be empowered and resourced to ensure that our Republic is documented through the ages. Done in a positive manner, these on-site teams can be seen as assets by the agencies.

Voting

4 votes
7 up votes
3 down votes
Active

Agency Compliance Support

Implement Management System for Records

Many colleagues believe in the organizational measures like CRO for each agency. Why not make one step further and implement ISO-approved Management System for Records? Corresponding ISO standards ISO 30300/30301 were published at the end of 2011. This management system is very much alike (and compatible with) Quality Management System (ISO 9000). The details can be found here: http://isotc.iso.org/livelink/livelink/fetch/-8800112/8800136/8800147/11600905/N1235_ISO_Focus_MSR_article_-_January_2012.pdf?nodeid=12284781&vernum=-2... more »

Voting

-2 votes
1 up votes
3 down votes
Active

Transitioning to Digital

Mandate Chief Records Officer for each agency

Like what was done for FOIA, issue a directive for each agency requiring them to appoint a Chief Records Officer who is a peer of the CIO. This must be a full time position. This will help significantly to ensure that records management issues are considered when deploying new electronic systems.

This position should require an individual who has the following skills:
Records Management
Information Technology
Legal... more »

Voting

21 votes
23 up votes
2 down votes
Active

Transitioning to Digital

Archiving and Migration solution

Dear Sirs,

My name is Max Inui at JVC Advanced Media.

We have just launched a new Archiving and Migration solution on optical discs, DVD-R. DVDR technology is not a new technology but what we have launched has a completely new approach and the new concept. I appreciate if you could study the below. I am sure that the most of the preservation is done on the cloud but optical discs are suitable as off-line archiving for... more »

Voting

-5 votes
1 up votes
6 down votes
Active

Transitioning to Digital

Stand Up and Act RIM Professionals!

If we, who identify as records and informant professionals, are given a chance, we will add greatly to the president’s reformation initiative. We must seize the day and be accountable partners in this great enterprise with President Obama. We must insist that our organizations take a leadership role in the presidential initiative. ARMA, NARA, and AIMM must all be responsible advocates for our profession.

I am... more »

Voting

3 votes
3 up votes
0 down votes
Active

Transitioning to Digital

Electronic Federal Record Center Equivalent

President Obama stated, “The current federal records management system is based on an outdated approach involving paper and filing cabinets.” NARA suggested ideas about reducing unnecessary costs and burdens. Instead of each Agency spending staff resources and funds to develop and implement its own federally compliant electronic recordkeeping system, NARA should offer this as a service, like they do for our paper records... more »

Voting

17 votes
18 up votes
1 down votes
Active

Transitioning to Digital

Keep it seriously simple

Keep it seriously simple:

What is the least amount of records management support one may expect (ask, require or mandate) from electronic records creators? Perhaps that they fill out a very simple xml-based web form any time they create a record. I know what you're thinking: Another form, really? But consider this…

Most of the fields in a "Lifecycle Tracking Form" may be filled out automatically based on a user's e-profile... more »

Voting

2 votes
2 up votes
0 down votes
Active