Transitioning to Digital

Mandate Chief Records Officer for each agency

Like what was done for FOIA, issue a directive for each agency requiring them to appoint a Chief Records Officer who is a peer of the CIO. This must be a full time position. This will help significantly to ensure that records management issues are considered when deploying new electronic systems. This position should require an individual who has the following skills: Records Management Information Technology Legal ...more »

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Transitioning to Digital

Archiving and Migration solution

Dear Sirs, My name is Max Inui at JVC Advanced Media. We have just launched a new Archiving and Migration solution on optical discs, DVD-R. DVDR technology is not a new technology but what we have launched has a completely new approach and the new concept. I appreciate if you could study the below. I am sure that the most of the preservation is done on the cloud but optical discs are suitable as off-line archiving for ...more »

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Transitioning to Digital

Stand Up and Act RIM Professionals!

If we, who identify as records and informant professionals, are given a chance, we will add greatly to the president’s reformation initiative. We must seize the day and be accountable partners in this great enterprise with President Obama. We must insist that our organizations take a leadership role in the presidential initiative. ARMA, NARA, and AIMM must all be responsible advocates for our profession. I am ...more »

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Transitioning to Digital

Electronic Federal Record Center Equivalent

President Obama stated, “The current federal records management system is based on an outdated approach involving paper and filing cabinets.” NARA suggested ideas about reducing unnecessary costs and burdens. Instead of each Agency spending staff resources and funds to develop and implement its own federally compliant electronic recordkeeping system, NARA should offer this as a service, like they do for our paper records ...more »

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Transitioning to Digital

Keep it seriously simple

Keep it seriously simple: What is the least amount of records management support one may expect (ask, require or mandate) from electronic records creators? Perhaps that they fill out a very simple xml-based web form any time they create a record. I know what you're thinking: Another form, really? But consider this… Most of the fields in a "Lifecycle Tracking Form" may be filled out automatically based on a user's e-profile ...more »

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Transitioning to Digital

In the Cloud, Stupid

Need I say more? Unfortunately, the answer in Government is probably yes. The whole idea of archiving in the days of inexpensive data storage and bandwith borders on the ridiculous.The fact that the number one idea on this site is appointing another human to head up another program at each agency simply highlights failed Government management techniques and outdated paradigms. There are MANY commercial, off the shelf ...more »

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Government-wide Framework

Enterprise Information Governance in Four Dimensions

Compliance is a reaction to both internal and external requirements. Compliance requirements can best be met by modifying an organization's current RIM state into a more compliant state. A first step in this process is to design a customized strategic information management plan and roadmap. One key objective of this process is to transfer information management design from the vendor back to the client. The SIM plan ...more »

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Protecting Electronic Records in the 21st Century

The Federal Government can learn from the private sector where over 25,000 businesses select offsite storage companies who offer Class 125 Media Rated Vault Chambers for their disaster recovery records. Also, this trend has been recognized by State Government where the State Archives of Indiana, Texas and Washington installed Class 125 Media Storage Vaults. Currently the Federal Government fails to recognize the much ...more »

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Conduct a NARA Internal Talent Assessment

I have been scratching my head regarding NARA reaching out to the RM Community for solicitation of ideas to transform Federal RM to the 21st Century. I was struck by the thought that we have always looked to NARA as the authority and mentor for RM constructs. After all we are tax payers also and should expect this very important Federal Agency to not only provide the "best of breed" RM services and processes in the ...more »

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Collect and reuse best government practices, learn from failures

Of course, it’s an obvious idea. The problem is, the best practices don’t collect themselves, and someone should do the collecting, analysis and dissemination. At present it’s especially important to collect and share cloud experience. Many practitioners aren’t good at communicating their successes. NARA could help them by providing advice, suitable forum and encouragement. It would be helpful to compile a directory ...more »

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NARA at a Crossroad

The ascendency of information management over records management began in 1985 with the publication of OMB Circular A-130. Since then records management in Federal agencies has diminished in significance to the steadily expanding universe of information creation, use, and sharing throughout the Government. Records management has always been a part of the information mangement process, however, it deals with information ...more »

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A simple idea

Prior to coming to NARA, I knew that I should be managing my own records better, but didn't know how or where to turn. What about a short orientation for every Federal employee/citizen, perhaps as part of the mandatory Ethics training, on how to make your own records, open and accessible to all, now and for the future. A one-page handout made available to every employee would help as a reminder; and it could be posted ...more »

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