Enabling Agencies to Fulfill Missions

NAGARA comment on Managing Government Records

Date: March 27, 2012 TO: David S. Ferriero, Archivist of the United States, National Archives and Records Administration (NARA); Jacob J. Lew, Director of the Office of Management and Budget (OMB); and Tony West, Associate Attorney General (Acting), Department of Justice (DOJ) RE: MEMORANDUM TO FEDERAL AGENCY HEADS: Presidential Memorandum on Managing Government Records Gentlemen: On behalf of the ...more »

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Open Government and Access

Public Access to Government Records

As a professional researcher, access to the documents located both in the Federal Records Center and National Archive are an invaluable source of information. The following recommendations are provided to help with open government and access: 1) Adhere to established records schedules and accession records to the National Archives in a more orderly and timely manner. 2) Create a system by which researchers may access ...more »

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Transitioning to Digital

Keep it seriously simple

Keep it seriously simple: What is the least amount of records management support one may expect (ask, require or mandate) from electronic records creators? Perhaps that they fill out a very simple xml-based web form any time they create a record. I know what you're thinking: Another form, really? But consider this… Most of the fields in a "Lifecycle Tracking Form" may be filled out automatically based on a user's e-profile ...more »

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Agency Compliance Support

Implement Management System for Records

Many colleagues believe in the organizational measures like CRO for each agency. Why not make one step further and implement ISO-approved Management System for Records? Corresponding ISO standards ISO 30300/30301 were published at the end of 2011. This management system is very much alike (and compatible with) Quality Management System (ISO 9000). The details can be found here: http://isotc.iso.org/livelink/livelink/fetch/-8800112/8800136/8800147/11600905/N1235_ISO_Focus_MSR_article_-_January_2012.pdf?nodeid=12284781&vernum=-2 ...more »

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Electronic Federal Record Center Equivalent

President Obama stated, “The current federal records management system is based on an outdated approach involving paper and filing cabinets.” NARA suggested ideas about reducing unnecessary costs and burdens. Instead of each Agency spending staff resources and funds to develop and implement its own federally compliant electronic recordkeeping system, NARA should offer this as a service, like they do for our paper records ...more »

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Stand Up and Act RIM Professionals!

If we, who identify as records and informant professionals, are given a chance, we will add greatly to the president’s reformation initiative. We must seize the day and be accountable partners in this great enterprise with President Obama. We must insist that our organizations take a leadership role in the presidential initiative. ARMA, NARA, and AIMM must all be responsible advocates for our profession. I am ...more »

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Archiving and Migration solution

Dear Sirs, My name is Max Inui at JVC Advanced Media. We have just launched a new Archiving and Migration solution on optical discs, DVD-R. DVDR technology is not a new technology but what we have launched has a completely new approach and the new concept. I appreciate if you could study the below. I am sure that the most of the preservation is done on the cloud but optical discs are suitable as off-line archiving for ...more »

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Government-wide Framework

A simple idea

Prior to coming to NARA, I knew that I should be managing my own records better, but didn't know how or where to turn. What about a short orientation for every Federal employee/citizen, perhaps as part of the mandatory Ethics training, on how to make your own records, open and accessible to all, now and for the future. A one-page handout made available to every employee would help as a reminder; and it could be posted ...more »

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Open Government and Access

A Line Item Budget Model for Open Records?

Transparency in actions and accountability of activities by government are two of the most important aspects of American democracy. By expecting openness in communication with the citizenry, a trusting relationship can be built between public employees and the individuals they serve thus creating effective government that meets the needs of the people. A primary means of guaranteeing Open Government is to support and ...more »

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Government-wide Framework

NARA at a Crossroad

The ascendency of information management over records management began in 1985 with the publication of OMB Circular A-130. Since then records management in Federal agencies has diminished in significance to the steadily expanding universe of information creation, use, and sharing throughout the Government. Records management has always been a part of the information mangement process, however, it deals with information ...more »

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Accountability through Documentation

Re-Write 36CFR, Subchapter B

Although Subchapter B was reorganized in 2009 and went through the Federal Register process, little changed. The words were simply put in different places. Existing practices as described may have suited the Federal Agencies in the past, but they haven't kept up with the times. Funding and staffing is shrinking and the manner in which records are created has changed completely from the manner in which the CFR was written ...more »

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Agency Compliance Support

Know the extent of the problem and understand how to address it.

My idea is that NARA be enabled to staff appraisal archivists and building inspectors that REGULARLY review agency records ON-SITE. Self agency reviews are not sufficient. NARA needs to be empowered and resourced to ensure that our Republic is documented through the ages. Done in a positive manner, these on-site teams can be seen as assets by the agencies.

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