Government-wide Framework

Primary Records

Many original records are in an "unusual" format, i.e., e-mail, paper, etc., and not in a standard electronic record. In some cases, this original format will contain information that cannot be easily captured for digitized storage. Provision needs to be made to store certain primary records and make them available for future access so that (a) correct generation of secondary digital documents can be verified and (b) ...more »

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Government-wide Framework

Add "Transitory" Bucket to GRS

A key benefit of applying Information Governance to an enterprise is the ability to delete/destroy records that are not essential to the business process. Therefore by adding "Transitory" as a new Big Bucket record series, agencies can explicitly define what is a non-record, and apply a retention schedule such as 90 or 120 days. This can save agencies millions in reduced digital and physical storage costs, and reduce ...more »

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Government-wide Framework

Government is not a business

Government is not a business, because it has so many stakeholder needs to address; many of which are conflicting. For example, there is a whole element of public access that simply does not apply to the private sector - and conflicts between who wants access, and who doesn't. For that reason, facile claims that the federal government should operate like a private corporation fail to recognize the true scope and complexity ...more »

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Government-wide Framework

GARP applies to all organizations, even government

Many of these ideas are part of Generally Accepted Recordkeeping Principles, GARP, and could be implemented following the Information Governance Maturity Model. The first thing each agency needs to do, however, is to perform an assessment and then differentiate among strategic and tactical Principles, as well as identifying which business processes are at greater risk than others. Then business processes, recordkeeping ...more »

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Transitioning to Digital

In the Cloud, Stupid

Need I say more? Unfortunately, the answer in Government is probably yes. The whole idea of archiving in the days of inexpensive data storage and bandwith borders on the ridiculous.The fact that the number one idea on this site is appointing another human to head up another program at each agency simply highlights failed Government management techniques and outdated paradigms. There are MANY commercial, off the shelf ...more »

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Enabling Agencies to Fulfill Missions

The Comments are Coming in- Time to Move Forward!

HAving seen comments submitted by a couple of Agencies, it is apparent they want to see not only RM processes updated, but a total revamp of guidance provided by NARA. They also see a need for an acknowledgement of the immense cost associated with improving RM at the Federal level. I can guarantee you, they didn't pull their punches. It is time for many of the ideas being submitted here to be taken seriously. This ...more »

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Government-wide Framework

Records Management Reform Ideas

As a representative of a private sector company that supports government agencies with their records management, here are a few ideas for RM reform: 1. OMB should consider providing upfront funding for agencies to digitize their records. Agencies will need help figuring out "what" records to digitize. A short-term capital expense would lead to longer-term ROI for government budgets; 2. Records management programs typically ...more »

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Enabling Agencies to Fulfill Missions

Develop and promote innovative technologies

NARA should be tasked with the development, testing, legal validation and dissemination of the innovative records management technologies. Special attention should be paid to the tools for handling huge volumes of unstructured records (including auto-classification), “big data”, new ways of database preservation (SIARD format) etc. NARA might reuse its experience of development new technologies and solutions for declassification ...more »

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Accountability through Documentation

Mandate compliance within IT Systems

The Office of Management and Budget should require records identification and compliance with records policy for all deployments of information technology in the federal government. The Capital Planning and Investment Control (CPIC) process should do more than pay lip service to the records status of information managed in federal IT systems. Records Management is a requirement similar to the Section 508 requirements ...more »

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Agency Compliance Support

Records Management Mandatory Training for Government Employees

An annual and new employee mandatory records management training requirement should be implemented. It would involve civilians, military and contractors. It would consist of a general understanding of their records management responsibilities and requirements. It would be informative but not overwhelming.

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Government-wide Framework

Proposal for a NARA Data Mgnt Governance and Stewardship Program

Background (Why) During the FY 2013 Strategic Budgeting Event on July 18, 2011 the following agenda was executed to deliver specific brainstorming products utilizing: • Visioning • Needs and opportunities • Strategies and Priorities Based upon this Executive Level sponsored event, this proposal addresses the following strategies from the event deliverable: • NARA leads the profession in developing a new records management ...more »

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Enabling Agencies to Fulfill Missions

Transform how Technical and R&D Records are managed

There is a business proposition and/or opportunity to improve how long-term temporary and permanent technical and R&D records are managed in the Federal Government. Right now very little integration exists for of these types of records horizontally across the Federal Business Lines. This leads to challenges for researchers and limits the ability to leverage the research and technology effectively within the Federal Government. ...more »

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Enabling Agencies to Fulfill Missions

NAGARA comment on Managing Government Records

Date: March 27, 2012 TO: David S. Ferriero, Archivist of the United States, National Archives and Records Administration (NARA); Jacob J. Lew, Director of the Office of Management and Budget (OMB); and Tony West, Associate Attorney General (Acting), Department of Justice (DOJ) RE: MEMORANDUM TO FEDERAL AGENCY HEADS: Presidential Memorandum on Managing Government Records Gentlemen: On behalf of the ...more »

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Open Government and Access

Public Access to Government Records

As a professional researcher, access to the documents located both in the Federal Records Center and National Archive are an invaluable source of information. The following recommendations are provided to help with open government and access: 1) Adhere to established records schedules and accession records to the National Archives in a more orderly and timely manner. 2) Create a system by which researchers may access ...more »

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Transitioning to Digital

Keep it seriously simple

Keep it seriously simple: What is the least amount of records management support one may expect (ask, require or mandate) from electronic records creators? Perhaps that they fill out a very simple xml-based web form any time they create a record. I know what you're thinking: Another form, really? But consider this… Most of the fields in a "Lifecycle Tracking Form" may be filled out automatically based on a user's e-profile ...more »

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Agency Compliance Support

Implement Management System for Records

Many colleagues believe in the organizational measures like CRO for each agency. Why not make one step further and implement ISO-approved Management System for Records? Corresponding ISO standards ISO 30300/30301 were published at the end of 2011. This management system is very much alike (and compatible with) Quality Management System (ISO 9000). The details can be found here: http://isotc.iso.org/livelink/livelink/fetch/-8800112/8800136/8800147/11600905/N1235_ISO_Focus_MSR_article_-_January_2012.pdf?nodeid=12284781&vernum=-2 ...more »

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Transitioning to Digital

Electronic Federal Record Center Equivalent

President Obama stated, “The current federal records management system is based on an outdated approach involving paper and filing cabinets.” NARA suggested ideas about reducing unnecessary costs and burdens. Instead of each Agency spending staff resources and funds to develop and implement its own federally compliant electronic recordkeeping system, NARA should offer this as a service, like they do for our paper records ...more »

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Transitioning to Digital

Stand Up and Act RIM Professionals!

If we, who identify as records and informant professionals, are given a chance, we will add greatly to the president’s reformation initiative. We must seize the day and be accountable partners in this great enterprise with President Obama. We must insist that our organizations take a leadership role in the presidential initiative. ARMA, NARA, and AIMM must all be responsible advocates for our profession. I am ...more »

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Transitioning to Digital

Archiving and Migration solution

Dear Sirs, My name is Max Inui at JVC Advanced Media. We have just launched a new Archiving and Migration solution on optical discs, DVD-R. DVDR technology is not a new technology but what we have launched has a completely new approach and the new concept. I appreciate if you could study the below. I am sure that the most of the preservation is done on the cloud but optical discs are suitable as off-line archiving for ...more »

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Government-wide Framework

A simple idea

Prior to coming to NARA, I knew that I should be managing my own records better, but didn't know how or where to turn. What about a short orientation for every Federal employee/citizen, perhaps as part of the mandatory Ethics training, on how to make your own records, open and accessible to all, now and for the future. A one-page handout made available to every employee would help as a reminder; and it could be posted ...more »

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Open Government and Access

A Line Item Budget Model for Open Records?

Transparency in actions and accountability of activities by government are two of the most important aspects of American democracy. By expecting openness in communication with the citizenry, a trusting relationship can be built between public employees and the individuals they serve thus creating effective government that meets the needs of the people. A primary means of guaranteeing Open Government is to support and ...more »

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Government-wide Framework

NARA at a Crossroad

The ascendency of information management over records management began in 1985 with the publication of OMB Circular A-130. Since then records management in Federal agencies has diminished in significance to the steadily expanding universe of information creation, use, and sharing throughout the Government. Records management has always been a part of the information mangement process, however, it deals with information ...more »

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Accountability through Documentation

Re-Write 36CFR, Subchapter B

Although Subchapter B was reorganized in 2009 and went through the Federal Register process, little changed. The words were simply put in different places. Existing practices as described may have suited the Federal Agencies in the past, but they haven't kept up with the times. Funding and staffing is shrinking and the manner in which records are created has changed completely from the manner in which the CFR was written ...more »

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Agency Compliance Support

Know the extent of the problem and understand how to address it.

My idea is that NARA be enabled to staff appraisal archivists and building inspectors that REGULARLY review agency records ON-SITE. Self agency reviews are not sufficient. NARA needs to be empowered and resourced to ensure that our Republic is documented through the ages. Done in a positive manner, these on-site teams can be seen as assets by the agencies.

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Government-wide Framework

Collect and reuse best government practices, learn from failures

Of course, it’s an obvious idea. The problem is, the best practices don’t collect themselves, and someone should do the collecting, analysis and dissemination. At present it’s especially important to collect and share cloud experience. Many practitioners aren’t good at communicating their successes. NARA could help them by providing advice, suitable forum and encouragement. It would be helpful to compile a directory ...more »

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Displaying 1 - 25 of 30 Ideas