Managing Government Records

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  Government-wide Framework »

  Add "Transitory" Bucket to GRS

  A key benefit of applying Information Governance to an enterprise is the ability to delete/destroy records that are not essential to the business process. Therefore by adding "Transitory" as a new Big Bucket record series, agencies can explicitly define what is a non-record, and apply a retention schedule such as 90 or 120 days. This can save agencies millions in reduced digital and physical storage costs, and reduce ...more »

  A key benefit of applying Information Governance to an enterprise is the ability to delete/destroy records that are not essential to the business process. Therefore by adding "Transitory" as a new Big Bucket record series, agencies can explicitly define what is a non-record, and apply a retention schedule such as 90 or 120 days.

  This can save agencies millions in reduced digital and physical storage costs, and reduce the cost of discovery.

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  3 comments for Idea: Add "Transitory" Bucket to GRS

  Submitted by mmandel 1 year ago

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  Transitioning to Digital »

  Electronic Federal Record Center Equivalent

  President Obama stated, “The current federal records management system is based on an outdated approach involving paper and filing cabinets.” NARA suggested ideas about reducing unnecessary costs and burdens. Instead of each Agency spending staff resources and funds to develop and implement its own federally compliant electronic recordkeeping system, NARA should offer this as a service, like they do for our paper records ...more »

  President Obama stated, “The current federal records management system is based on an outdated approach involving paper and filing cabinets.” NARA suggested ideas about reducing unnecessary costs and burdens. Instead of each Agency spending staff resources and funds to develop and implement its own federally compliant electronic recordkeeping system, NARA should offer this as a service, like they do for our paper records via the Federal Records Center program. With today’s technologies and cloud storage capabilities, it makes economical and logical sense for NARA to provide a similar capability and service for our electronic records too.

  This Federal repository would enable Agencies to transfer inactive records to a compliant recordkeeping system where they can be professionally managed by NARA in accordance with federal rules. Agencies would have direct on-line access to their business records in the FRC repository and be able to search and retrieve them when they need them.

  The FRC repository could become an extension of the Agencies own business systems, i.e., their “archive” for less active business records. Using one of the many commercially available certified records management applications, NARA would be able to apply retention, perform disposition, manage litigation holds, and even provide automated tools or capabilities to support our eDiscovery needs.

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  5 comments for Idea: Electronic Federal Record Center Equivalent

  Submitted by lifecycle 1 year ago

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