"Supporting agency compliance with applicable legal requirements related to the preservation of information relevant to litigation" (Presidential Memorandum - Managing Government Records Sec. 3 (v).)
My idea is that NARA be enabled to staff appraisal archivists and building inspectors that REGULARLY review agency records ON-SITE. Self agency reviews are not sufficient. NARA needs to be empowered and resourced to ensure that our Republic is documented through the ages. Done in a positive manner, these on-site teams can be seen as assets by the agencies.
An annual and new employee mandatory records management training requirement should be implemented. It would involve civilians, military and contractors. It would consist of a general understanding of their records management responsibilities and requirements. It would be informative but not overwhelming.
Many colleagues believe in the organizational measures like CRO for each agency. Why not make one step further and implement ISO-approved Management System for Records? Corresponding ISO standards ISO 30300/30301 were published at the end of 2011. This management system is very much alike (and compatible with) Quality Management System (ISO 9000). The details can be found here: http://isotc.iso.org/livelink/livelink/fetch/-8800112/8800136/8800147/11600905/N1235_ISO_Focus_MSR_article_-_January_2012.pdf?nodeid=12284781&vernum=-2 ...more »
Many colleagues believe in the organizational measures like CRO for each agency. Why not make one step further and implement ISO-approved Management System for Records? Corresponding ISO standards ISO 30300/30301 were published at the end of 2011. This management system is very much alike (and compatible with) Quality Management System (ISO 9000). The details can be found here: http://isotc.iso.org/livelink/livelink/fetch/-8800112/8800136/8800147/11600905/N1235_ISO_Focus_MSR_article_-_January_2012.pdf?nodeid=12284781&vernum=-2 (article in ISO Focus, January 2012).
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